Managing conference rooms with the Flexopus room booking system
Flexopus is a booking system for rooms and makes it easy and intuitive to book meeting rooms for collaborative work in just a few steps. With Flexopus, make your room booking more efficient than ever before.
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Room booking made easy!
Booking display & statistics
The interactive floor plans make it possible to display all existing room bookings or to make new bookings directly. In addition, the minute utilization of the individual rooms is visualized in a heat map.
Electronic door signs for meeting rooms
The Flexopus Digital Signage Add-On allows you to operate electronic door signs to display room occupancy in your conference rooms. In addition to displaying bookings, spontaneous ad hoc bookings for meeting rooms can also be made via kiosk systems.
catering service
Order coffee and cake for your meetings conveniently via the catering service module. The orders are easy to manage in Flexopus and are forwarded directly to the responsible service provider.
Seamless integrations
Sync meeting room bookings from Microsoft or Google with Flexopus. This allows bookings to be evaluated, displayed on electronic door signs and checked in via Flexopus.
Check-In module
Meeting rooms are often reserved for regular appointments, but these are often not canceled or only take place online. Using the check-in module, unused meeting rooms can be automatically released if participants do not confirm their presence on site.
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Benefits of the Flexopus room booking system
Room booking in 3 steps
Booking a room with Flexopus is easy and only takes a few moments. Simply select the desired period and location and reserve your room on the map from a bird's eye view.
Room booking in 3 steps
Booking a room with Flexopus is easy and only takes a few moments. Simply select the desired period and location and reserve your room on the map from a bird's eye view.
Instant room booking
You can easily make ad hoc bookings via the Flexopus app or directly on the electronic door sign and cancel them there. This further improves the flexible use of meeting rooms and optimizes their utilization.
Instant room booking
You can easily make ad hoc bookings via the Flexopus app or directly on the electronic door sign and cancel them there. This further improves the flexible use of meeting rooms and optimizes their utilization.
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Electronic door signs
Connect your room occupancy plan in Outlook with Flexopus electronic door signs and easily transform your office into a smart office. With the digital signage add-on module, you can efficiently expand your work environment with digital door signs.
Electronic door signs
Connect your room occupancy plan in Outlook with Flexopus electronic door signs and easily transform your office into a smart office. With the digital signage add-on module, you can efficiently expand your work environment with digital door signs.
Catering service
In Flexopus, catering processes can be efficiently mapped. Configure which products are available to employees and enter catering orders directly from Flexopus. These orders can then be forwarded internally to the canteen or office management.
Catering service
In Flexopus, catering processes can be efficiently mapped. Configure which products are available to employees and enter catering orders directly from Flexopus. These orders can then be forwarded internally to the canteen or office management.
Check-in/check-out
Meeting rooms are often reserved for regular appointments, but these are often not canceled or only take place online. With the help of the check-in module, unused rooms can be automatically released if participants do not confirm their presence on site. This is possible in Outlook, the Flexopus app, or via QR Code.
Check-in/check-out
Meeting rooms are often reserved for regular appointments, but these are often not canceled or only take place online. With the help of the check-in module, unused rooms can be automatically released if participants do not confirm their presence on site. This is possible in Outlook, the Flexopus app, or via QR Code.
Booking management as an administrator
As an administrator, you have the option to view, manage, and delete all meeting room bookings. Optionally, synchronized bookings from Microsoft Exchange Online and Google Calendar can also be deleted directly via Flexopus.
Booking management as an administrator
As an administrator, you have the option to view, manage, and delete all meeting room bookings. Optionally, synchronized bookings from Microsoft Exchange Online and Google Calendar can also be deleted directly via Flexopus.
Usage & analysis in one app
In addition to operational room management and conference room booking and other objects, you can analyze the utilization of your meeting rooms in detail with Flexopus. Future decisions on the design of areas can therefore also be made based on data.
Usage & analysis in one app
In addition to operational room management and conference room booking and other objects, you can analyze the utilization of your meeting rooms in detail with Flexopus. Future decisions on the design of areas can therefore also be made based on data.
Room booking integrations
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Questions and answers
How does room booking work with Flexopus?
Yes, Flexopus allows you to create recurring bookings, for example for regular meetings. You can set the frequency and period of bookings individually. In addition, you can define the equipment or specific requirements, such as the desired room size or technical equipment. Flexopus also informs you about possible conflicts within the series so that alternative spaces or times can be found quickly.
What are the benefits of booking a conference room with Flexopus?
Flexopus simplifies conference room management and room booking with an intuitive user interface and real-time synchronization, eliminating double bookings. Integration with MS Outlook and other common calendars ensures a seamless workflow, while features such as filters by equipment or location enable targeted selection. Flexopus also supports hybrid work models by promoting optimal space utilization and providing valuable insights into how resources are being used.
Are room changes synchronized in Outlook and Flexopus?
Yes, changes or cancellations of room bookings are automatically synchronized between Flexopus and Outlook. In this way, everyone involved is always up to date and double bookings are avoided. At the same time, the approved room is immediately displayed as available again so that it can be used by other colleagues. This automatic synchronization saves time and significantly reduces organizational effort.
Do I need additional software for Outlook room booking with Flexopus?
No, the integration takes place via an Outlook add-in, which is provided in your company. As soon as it is installed, you can book your conference rooms directly in your usual Outlook environment without having to install any additional tools. Bookings are synchronized bi-directionally with Flexopus to avoid double bookings.
Can I make recurring bookings for meeting rooms?
Yes, Flexopus allows you to create recurring bookings, for example for regular meetings. You can set the frequency and period of bookings individually, for example daily, weekly or monthly. Flexopus ensures that the selected rooms remain reserved for the entire series and offers you the option to adjust or cancel individual appointments within the series as needed without deleting the entire booking.
Room booking blog posts
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