Catering & Facility Services for the Office
Integrate your catering, cleaning, etc. service providers directly into the Flexopus workplace management app to make their services easy to book. This digitizes and simplifies the ordering of office services.
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Service provider features at a glance
Catering and service providers
Manage service providers that provide in-office services. For example, an external service provider that provides catering services for meetings, a janitorial service, or connect your IT service desk or cleaning service provider.
Manage services offered
Service provider services can be managed in the admin area. Whether it's the provision of drinks and catering for meetings, selective office cleaning, IT support or seating for meetings, almost everything can be mapped.
Managing orders
As an administrator, you can easily manage the catering and facility services ordered by employees via Flexopus. In a clear overview, you can see all orders in real time and can flexibly adjust the status (accepted, rejected).
Approve orders
Determine which role owners are allowed to approve orders with external service providers. Determine in which cases approval must be requested and simply keep an eye on expenses, including a cost center assignment.
Limit orders
Define framework conditions for catering and facility services orders from employees. Determine exactly which quantities can be ordered, how long in advance must be ordered and much more.
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The benefits of connecting your service providers to Flexopus
App connection
Book catering, facility management, IT services, and other office services directly from the Flexopus app.
Costs at a glance
Keep an eye on spending on office services, with order limits and cost center allocations.
Ease of use
Anyone with permission can book catering & facility services directly in the app in no time at all.
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Multifunctional
Define all required services and integrate them via the Flexopus Catering & Facility Services module.
Provider management
All service providers are presented in a clear list to provide easy access.
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Building allocation
You determine exactly which caterer or other service provider offers which services at which location.
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GDPR-compliant
All data is processed in Germany strictly in accordance with the requirements of the GDPR and in accordance with ISO27001 certification.
Categories
Divide the products you can order into clear categories to make the ordering process even more efficient.
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Book a demo call!
Are you interested or have any questions?
Order workplace services on top
Catering service
Take care of your guests and employees by integrating your catering service directly into Flexopus. With just a few clicks, you can order everything you need for catering at meetings or events. This saves you time and guarantees smooth organization at the same time.
Catering service
Take care of your guests and employees by integrating your catering service directly into Flexopus. With just a few clicks, you can order everything you need for catering at meetings or events. This saves you time and guarantees smooth organization at the same time.
Facility Service
Regulate the repair of tables, inventory and anything else that is damaged in everyday office life quickly and easily. This allows you to ensure that repairs are completed promptly. You can also have rooms properly furnished or technically equipped for meetings and events.
Facility Service
Regulate the repair of tables, inventory and anything else that is damaged in everyday office life quickly and easily. This allows you to ensure that repairs are completed promptly. You can also have rooms properly furnished or technically equipped for meetings and events.
IT service provider
Hardware, software and printer problems are unfortunately part of everyday office life. With Flexopus, you can order specialists directly to their workplace by storing and booking an IT service as a service provider or your IT service desk. In this way, you can easily minimize downtime in everyday work!
IT service provider
Hardware, software and printer problems are unfortunately part of everyday office life. With Flexopus, you can order specialists directly to their workplace by storing and booking an IT service as a service provider or your IT service desk. In this way, you can easily minimize downtime in everyday work!
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Cleaning service
Let professionals clean your space by managing cleaning service providers through Flexopus. Order the services you want from the cleaning company you trust within just a few clicks! This saves you time and ensures that your rooms are always in clean condition.
Cleaning service
Let professionals clean your space by managing cleaning service providers through Flexopus. Order the services you want from the cleaning company you trust within just a few clicks! This saves you time and ensures that your rooms are always in clean condition.
Frequently asked questions
What is facility management?
Facility management includes, among other things, the management of buildings, infrastructure and related services, such as cleaning, security, catering and maintenance, to ensure the smooth operation of a company. With Flexopus, you can seamlessly integrate your existing service providers and make their services, such as data destruction, window cleaning or catering services for meetings, easy to book.
Is it possible to integrate existing catering & facility service providers into a desk sharing app?
Yes, many desk sharing apps such as Flexopus allow service providers to be integrated so that office services such as catering, trash removal, desinfection of tables, ordering office supplies or seating options for meetings are easy to book. Employees can make inquiries directly via the app, which centralizes processes and makes them more efficient. Real-time data ensures smooth coordination and rapid processing.
How can workplace management software support the coordination of cleaning services?
Employees and administrators can assign and prioritize cleaning and maintenance tasks and notify the relevant teams directly. As a result, work areas always remain clean, functional and ready for use. At the same time, resources are better used, overloads are prevented and a smooth process is ensured.
What are the benefits of integrating catering services into a desk sharing app?
The integration makes it possible, among other things, to host visitors and employees directly in the desk-sharing app when booking meeting rooms. All details about the order and the desired delivery time are forwarded directly to the responsible caterer, which is ideal for smooth meetings and events. This saves teams time and prevents communication errors during the organization.
Who can order catering and facility services?
This is a setting option in the Flexopus admin area. All employees can either order office services from the service providers available at the location or only those who have special admin rights. In general, it is recommended that all employees can order business catering or specific seating in meeting rooms, for example, to ensure a smooth process.
How can I activate the catering and facility service module?
The catering and facility services module can be activated by an admin via the admin area. Only after activation does the service module button appear in your Flexopus instance and can be used.
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