A workplace booking system such as Flexopus enables flexible workplace reservations. It supports flexible working models such as Hybrid Work and desk sharing. It reduces search times for vacant places and thus ensures coordinated, organized, stress-free and productive collaboration within the company. By the way, the data analyses help to use workplaces and office space in a resource-saving manner.

A modern workplace booking system such as Flexopus has a user-friendly interface for self-explanatory booking of workstations. Important functions are user groups for access management, a check-in/check-out and analysis function to optimize space use. An overview of who is in the office and when as well as integrations with third-party providers should also not be missing. In addition, multilingualism, accessibility and extensive settings options are essential.

A good Workstation booking system like Flexopus is characterized by excellent user feedback on popular review platforms such as OMR, G2 or google. A score of 4.8 stars or better is excellent. Furthermore, the workplace booking software should be certified in accordance with ISO27001 in terms of information security, offer extensive privacy settings and, at best, host the data exclusively in Germany.

A good ratio of workspaces to employees in a shard desk model (also known as desk sharing) depends heavily on work habits, industry, and corporate culture. While a ratio of 1:1 is considered traditional, a ratio of 1:1.2 to 1:1.5 is moderate. On the other hand, modern companies with two to three home office days a week have a ratio of 1:2. This means that there are two employees per workplace. More about desk sharing rate in Flexopus blog.

An important aspect for introducing a desk sharing model is a good change communication. Involve key stakeholders such as team leaders and works council right from the start. Take concerns and fears seriously and enable participation and engagement. You also need a user-friendly workplace booking system such as Flexopus, for good organization with clear rules - then switching is even fun.

In addition to booking shared desks, the workplace booking app Flexopus also allows you to reserve meeting rooms and parking spaces. Catering or janitorial services can also be ordered. The login and registration of visitors can also be managed with Flexopus. In principle, with Flexopus, any resource related to the workplace can be visually displayed and made flexibly bookable.

With the Flexopus workstation booking software, workstations can also be reserved for guests, provided that the function is activated accordingly. Company employees can then book workplaces for external guests. With the “Visitor Management” module, Flexopus also offers a registration and documentation option for visitors to the office, including integration of the reception or gate.