Measuring and analyzing office utilization

All data that we collect in the hot desk booking software Flexopus is made available to you in a prepared form in the Smart Analytics Dashboard. The analysis of this historical data provides you with important insights into the utilization of your space, booking behavior and the home office habits of your workforce and helps you optimize your space.

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DESk SHARING STATISTICS

utilization analyses of buildings

In the dashboard you can see at a glance which properties are the most popular or which days of the week have the most bookings. In addition, statistics on booking numbers in months, days or hours are collected.

STATISTICS FOR EVERY FLOOR PLAN

utilization analyses of floors

The utilization of your space can also be evaluated at floor level. Choose between predefined and individual time periods to evaluate your employees' bookings anonymously. Temporary peaks and other key figures are easy to identify thanks to a variety of evaluations.

IMPORT & EXPORT FUNCTION

Own evaluations via data export

If the dashboard is not enough for you and you want even deeper analysis, our powerful export function is available. This allows you to export all data collected by Flexopus in CSV format and further process it in Microsoft Excel, Google Sheets or the data processing program of your choice.

user statistics

Statistics at the user level

As an optional setting and with appropriate consent, evaluations can also be carried out at user level. How often does a specific employee book workstations in the office or parking spaces? How many meeting rooms are booked? Which colleagues come to the office the most? However, by default, user-level evaluations are deactivated for data protection reasons.

Flexopus Note!

In order to meet our data protection and data security standards, we do not evaluate personal data in the dashboard in the Flexopus standard configuration. Analyses are carried out exclusively at object level and thus meet even the highest compliance requirements of data protection officers or works councils.

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Markus Merkle

Sales Manager

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Office occupancy STATISTICS

Identify popular objects on the heatmap

Identify low and high occupancy rates of properties at a glance on our heatmap.

Bird's Eye View of Parking Space Booking with Flexopus Parking Software

SMART ANALYTICS DASHBOARD

Optimize your hybrid office

Analyzing historical data helps you make decisions about organizational and facility-related optimizations in the office. There are many concrete use cases for this decision-making aid. For example, costs can be saved, employee satisfaction increased and everyday office life optimized.

Find peak times

Identify days when your offices are too crowded. The resulting noise can quickly lead to stress. You can counteract this with special attendance regulations on these days.

Flexopus card team

If the utilization of your space is permanently low, you can quickly find out in the Smart Analytics Dashboard. Surplus space can be rented out, which can save costs.

Ready in a few days

Identify little-used rooms or areas in just a few seconds and relocate employees to other areas. Reducing the space helps to save energy costs.

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Shared Desk Reservations in Calendar View

Statistics Overview

Flexopus offers a variety of utilization analyses. Use the provided metrics or export the data to create your own statistics.

utilization analyses of objects

Set targets for office occupancy and make data-driven decisions about downsizing or expanding with Flexopus.

Time Heatmap

With the Time Heatmap you can calculate the peak times of all bookings at building or floor level down to the hour. Select an individual time period.

number of all/reserved objects

Based on the anonymized bookings, Flexopus evaluates several occupancy indicators at building and floor level. Capacity utilization is calculated daily.

Check-in Rates & Expired Reservations

Have you activated the Flexopus Check-in & Check-out module? You can have the number of missed check-ins evaluated on a personal and/or anonymous basis.

Number of objects (Flex, Fix, Block)

You can track the number of bookable, fixed and blocked objects over time. You can use these numbers, for example, for a utilization analysis: Number of booked objects / Number of bookable objects = Utilization in %

capacities of meeting rooms

If you have linked several meeting rooms to Flexopus, you can have the capacities of the meeting rooms evaluated according to size.

FLEXOPUS TIP

Manage rights and roles

With the help of a granular rights and roles system, people in Flexopus get precise access to the functions they really need. Access controls and booking limitations can also be implemented in this way.

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