Rights and role management
Flexopus offers comprehensive rights and role management. Depending on the role, users have different rights, which vary from simple booking of objects to access to the backend and administrative tasks such as global administration.
Administrator
Administrators manage and move around Flexopus completely freely and have unrestricted permissions for the admin area or backend. Here, users, bookings and locations can be edited and global settings can be made. In addition, other users can be given rights.
Location manager
With this role, locations including existing bookings can be managed and analyzed. Site managers also have the right to add floor plans, edit them and store equipment features for objects.
Group manager
This role is ideal for department or team management or, alternatively, for assistants or secretarial staff. Group managers can create bookings for assigned user groups and manage them.
Flexopus user
In this role, employees can book objects such as workstations, meeting rooms or parking spaces and have no access to the backend. Optionally, users can make guest bookings for external persons.
Trennung von administrativen Tätigkeiten
Je nach Unternehmensgröße können sich die Aufgaben im Bereich Arbeitsplatz, Raum- und Gebäudemanagement trennen. Beispielsweise werden die Anbindungen an die zentrale Benutzerdatenbank nicht von derselben Person durchgeführt, wie die Verwaltung von Büros. Wir empfehlen Ihnen, Rechte und Rollen in Flexopus daher wie folgt zu vergeben:
- IT administrators:
The initial setup of the application and the set-up of integrations is usually carried out by IT. Since unrestricted access rights are required for IT, we recommend using the administrator. - Facility and workspace managers:
In order to be able to carry out daily tasks related to objects such as workstations, parking spaces or meeting rooms, we recommend that facility or workspace managers use location managers or administrators. - Assistants and managers:
Employees with personnel responsibility and their direct administrative support usually require authorizations to make bookings for others. We therefore recommend the role of group managers.
Group Management with Flexopus
