Global settings & personalization
The Flexopus desk sharing app adapts precisely to your company thanks to diverse and granular customization options. Individualize the booking process, data protection, privacy, notifications, and more to meet your specific requirements.
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Bookings restrictions
Individualize the booking process and adapt it precisely to your specific needs: For example, determine on which days of the week and in which periods of time. The time from which you can book in advance can also be limited.
User data visibility
Flexopus places a high priority on data protection, security, and privacy. To support this, you have full control over whether your employees' real names are visible in the frontend. Alternatively, you can delegate this choice to employees, allowing them to decide if their real names are displayed. It is recommended to coordinate this setting with your data protection officer and/or works council to ensure compliance with internal policies and regulations.
Anonymization of data
Personalized data is only stored in Flexopus as long as there is a purpose for data processing. Personal booking data can therefore be automatically anonymized by the system after a freely selectable period of time. For example, it can be beneficial to keep booking data for 14 days to understand chains of infection.
SSO - Single Sign On
Series bookings
Determine whether your employees can make recurring bookings. Once series bookings have been approved, they can be repeated daily, weekly or monthly. Either for a certain number of appointments or by a specific date. By default, this setting is disabled.
Data protection and privacy
In addition to the mandatory order processing contract in accordance with Article 28 (3) GDPR, we are happy to provide you with a sample privacy policy for your Flexopus instance. You can also use your own declaration and decide whether consent is required per employee. Flexopus is hosted in Germany in compliance with GDPR, your data is neither shared with third parties nor does it leave the country.
Notifications and emails
Decide globally for your entire organization whether you want to send booking confirmations via email to your employees. Optionally, an.ical file can be added for confirmation, which integrates the booking into the personal calendar. Employees can then decide for themselves whether they want to receive notifications by email in their personal profile.
Corporate identity & personalization
Customize Flexopus to match your corporate identity. For example, you can upload your company logo and define company details. In addition to personalized floor plans and maps, you can also store images of your offices to make the booking process even more intuitive and transparent.
Integrations with Flexopus
