All features of the Flexopus hot desk booking software
Flexopus offers a comprehensive suite of tools designed for efficient modern workplace management. With its hot desk booking system, you can seamlessly manage workstations, meeting rooms, and parking spaces, allowing your hybrid team to book with ease and flexibility.
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The Hot Desking Solution in use
User functions of Flexopus
With a comprehensive and powerful range of functions on both the user and administrator side, your processes can be displayed and supported in the best possible way.
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Live occupancy plan
With the live occupancy plan, employees can check in real time whether, how many and which people are currently in the office and when their preferred workplace is available again.
Calendar integration for Outlook & Co
Booked items can easily be integrated into the calendars of most providers, such as Outlook, Google, Apple and many more.
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Check in & check out
Unaccepted bookings can be automatically canceled after a certain period of time via check-in and check-out. This is how you protect your resources.
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Intuitive booking process
It only takes a few steps to make a booking. The process is self-explanatory and even colleagues without digital affinity do not need to be trained.
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Interactive map navigation
Objects that have been temporarily blocked and have already been booked are quickly visible and thus simplify the booking process. The zoom function makes it easy to navigate large office spaces.
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Smart search function
Users can quickly find out when which team members are in the office and where they are sitting. Workplaces or meeting rooms with specific equipment can also be found in this way.
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Filter by equipment
Employees can filter available objects by equipment features such as “docking station” or “dual monitor” and thus always find the space that suits their requirements.
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Multiple languages
The following translations are available: English, German, French, Italian, Spanish, Chinese, Turkish, Russian, Romanian, Hungarian. More can be implemented for you free of charge upon request.
Personal profile
Users can store personal information such as name, position or special characteristics such as “first aider” here. Individual settings for notifications and privacy can also be found here.
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Booking reminder
Booking confirmations and booking reminders can optionally be sent by e-mail with or without an iCal attachment. Together with the push notifications, you will never forget a booking!
Select locations, buildings & floors
Users can only see and book buildings, floors and objects for which they have been approved. Manage permissions with user groups.
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Guest booking
By booking guests, team members can invite external partners to the office and provide them with their own workplace, meeting room and parking space. Ideal for trial work, freelancers, partners and other external people.
FLEXOPUS IN YOUR WORKFLOW
The seamlessly integrated desk sharing software
With the help of a variety of interfaces and add-ons, Flexopus can be integrated exactly where you want it. Find out how our interfaces take the user experience to a whole new level and help the software achieve maximum acceptance. So that using Flexopus is as easy as opening your emails.
The Hot Desking Solution in use
Admin functions
With a robust and versatile set of features for both users and administrators, your processes are effectively streamlined and fully supported for optimal performance.
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Smart analytics for utilization analysis
All the data that we collect in the Flexopus hot desk booking software is made available to you in processed form in the Smart Analytics Dashboard.
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Expanded rights & role management
Assign different rights, which vary from simple booking of objects to access to the backend and administrative tasks such as global administration.
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Single sign-on (SSO) login
Connect Flexopus to your identity manager such as: Active Directory, ADFS, Google, Okta, Ping Identity, Google, Akamai, KeyCloak, and more!
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Blocking objects temporarily
Objects can be temporarily excluded from booking. For example, safety distances can be achieved or maintenance work carried out.
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Global settings
Customize the booking process, privacy and privacy preferences, notification settings, and more to meet your specific requirements.
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Concierge booking for team members
Thanks to concierge booking, selected people, such as receptionists or assistants, can book properties for other people or guests.
Comprehensive import and export functions
You have the option of creating new users centrally and in a time-saving manner via CSV import. Furthermore, the booking history can be easily exported at the push of a button.
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User and booking management
With extensive search and filter functions, users and bookings can be managed easily, clearly and globally. It also supports the manual creation or deletion of users or bookings.
Building management
With the Flexopus desk and room booking system, you can easily manage all your buildings across multiple locations and floors in one central location.
Map editor
With the intuitive Flexopus map editor, you can easily edit maps yourself using drag & drop. Objects can be added, removed, or moved.
Group management
With Flexopus group management, you can map departmental and group affiliations within your workforce.
FLEXOPUS PLATFORM
Your benefits with Flexopus
Thanks to cloud technology, the Flexopus Hot Desk booking system can be used directly and independently of the device, without the need for installation.
No installation required
Flexopus is a cloud application and can be accessed using a browser.
Smart phone, tablet & PC
Flexopus can be used via smartphones, tablets and PCs and is optimized for all common resolutions.
Multilingualism
Flexopus is currently available in 10 languages, including German, English, Spanish, French, Hungarian, Russian and Turkish.
Fair pricing
Flexopus offers a very attractive price-performance ratio. The cost structure is simple and transparent. There are no hidden additional costs.
Maximum data protection
Server location in Germany, no data exchange with third parties without express request, AVVs and more make Flexopus 100% GDPR-compliant.
Carefree all around
Lean back We take care of the installation, the digital preparation of the floor plans and provide support with communication templates.
Efficient
A powerful yet lean solution, with the most important functions for implementing modern New Work office concepts. Increased efficiency guaranteed.
Modern
The desk sharing app was developed using the latest software solutions (PWA, responsive, cloud application, tenant solution) and is therefore state-of-the-art.
Data Driven
Thanks to Smart Analytics, you can better understand your office space and its utilization and optimize them based on data.
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Book a non-binding appointment!
Would you like to learn more about Flexopus, features and pricing, or schedule a demo call? We would be happy to advise you and find the perfect solution for you.