Group management with Flexopus
With Flexopus group management, you can map department and group affiliations within your workforce. This enables a variety of functions such as access authorizations, booking limitations and much more.
Assign users to groups
Create user groups in Flexopus and link user profiles to groups as administrators or group managers. Groups can be used in the application for access control and booking regulations.
Linking groups to offices
Use the group function to hide certain buildings and floors for specific groups and thus prevent incorrect bookings. For example, if there is an entire floor in your building for the HR department, which works with sensitive personal data, you can also make this floor available only to members of the HR group.
Linking groups to objects
Decide which groups (or departments) are allowed to book which workstations, parking spaces or meeting rooms. For example, if your office has special workstations for graphic artists and designers with color-accurate monitors and graphics tablets, you can also make these spaces available only to employees from the “Graphics” user group.
Flexopus Note!
You can also configure multiple user group assignments. A user can be a member of multiple groups at the same time. You can also link the user groups to multiple objects and floors. Multiple group assignments per object (workplace, parking space or meeting room) are also possible. As an administrator, you decide who can book and where!
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Home Zones with Access Management
How does group management work?
Using user groups, you can decide granularly which employees are allowed to view and book objects in specific areas. Flexopus' intuitive management and integration options allow you to easily determine and distribute access authorizations as an administrator or group manager.
- Access authorizations: Group assignment can be used to determine authorizations at office, floor and object level.
- Local groups in Flexopus: User groups can be created locally in the Flexopus application. Members of the group can be edited in Flexopus.
- Sync external groups: User groups can also be synced from an IDP (e.g.: Azure AD, Okta, ADFS) using SCIM or as a SAML2 attribute. Members of external groups are stored in Flexopus as “read only”.
Managing groups externally with SCIM
Easily synchronize user groups from your identity provider platform (e.g. Azure Active Directory) with Flexopus and save yourself the hassle of manually grouping and managing users. All you need is the Flexopus add-on module for SSO and SCIM.
Manage groups with CSV & XLSX
User profiles can also be imported and exported as CSV and XLSC files. Attributes such as user groups, department affiliation, function, description and name can be easily managed in tabular form if you do not want to use or connect to an Identity Manager Platform (such as Azure Active Directory).
appoint a group manager
Users with the role “Group Manager”, for example the team leader or their assistants, can carry out administrative tasks in group management and add or remove employees from groups. On the other hand, you have the option to make bookings for other employees and groups.
Manage rights and roles
