Many people will be familiar with the scenario: You use new software or a new app and gradually get to know it better and better. As you familiarize yourself with the practices of the app, you always think of things that could improve the range of functions or make the usability more personalized.

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Once you've reached this point, there are only a few options that an ordinary user can do to get to their desired destination. You can either wait for updates from the manufacturer, give feedback to the developers and hope that the app providers will implement that, or connect external programs to the software, if included in the range of functions.

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As you can see, only the latter case places responsibility for the desired use of the app in the hands of users and their admins. Discover how the Flexopus desk sharing app, seamlessly integrated with Office 365, simplifies the ideal workspace solution.

Microsoft integrations with Flexopus

Flexopus offers a whole range of widely used and extremely useful integrations that make working with hot desking software significantly easier. This includes in particular workplace booking with Microsoft Office 365. Although it is possible to make use of a desk booking system in Office 365 via detours, this solution is fairly technical and not practical for ordinary users.

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On the other hand, it looks different when you let Flexopus take over the desk booking. Whether via the Microsoft Teams app, which integrates seamlessly with the widely used Microsoft tool, or calendar synchronization with Outlook - Flexopus and Office 365 work hand in hand and are also extremely easy to integrate and use. The Microsoft Active Directory can also be linked to easily manage and maintain users.

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Should, contrary to expectations, you still encounter problems when setting up the integration of the desk booking system in Office 365, Flexopus offers excellent technical support and quick assistance at support@flexopus.com and thus ensures that all feasible requests can be implemented easily and quickly.

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Microsoft Teams integration

Microsoft Teams is the most widely used software for collaborative work in hybrid teams in Germany. Accordingly, it makes sense to use the power of the tool and use the Flexopus desk booking system in Microsoft Teams to make possible.

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By the way, Flexopus can be downloaded from the official Microsoft Store and is therefore also an app officially recognized by Office 365, which fits seamlessly into the team environment and thus makes the hot desk booking system in Office 365 child's play.

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The advantage is clear: Users no longer have to leave their usual teams environment and can therefore conveniently book their workstations via Microsoft Teams.

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Office 365 workplace booking

As explained earlier, Flexopus can act as a desk booking system in Office 365. There are a few application examples of how this practical solution makes everyday work with Microsoft programs easier.

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Find out now what options Flexopus offers you as an Office 365 desk booking system and which Office 365 solutions can be made possible together with Flexopus.

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Outlook add-in

Flexopus is available as add-in to Outlook. This means that workstations, meeting rooms and parking spaces can also be booked via the Outlook application, so that desk booking in Office 365 can be handled even more easily.

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In addition, site plans and objects can also be viewed directly via Outlook. As a result, you do not have to leave the usual route of booking via Outlook in order to reach your destination.

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Microsoft Exchange Online Integration

The Flexopus Microsoft Exchange Online Integration uses the Microsoft Graph API to automatically sync meeting room bookings between Flexopus and Microsoft Office 365. Users can book meeting rooms in Flexopus, which then appear in their Office 365 calendar. This integration is only available for the cloud version of Microsoft Exchange and adds features such as ad hoc bookings and room management to Outlook, while the usual booking process remains unchanged. In addition, the Flexopus connection allows you to check in and out of rooms directly via Outlook.

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Single sign-on with Microsoft

Multiple ways to sign in to online services can quickly become confusing. Many different email addresses, passwords and portals and everything must be managed and saved so as not to lose access.

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To work around this issue, there is the option of Single sign-on (SSO). The combination of username and password is not entered in a familiar manner, but an external identity provider has the data required to log in. Microsoft also offers a way to log in to many different programs with just one service. Single sign-on can be easily used with our Office 365 OAuth 2.0 integration and access can be controlled with a targeted whitelist.

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Microsoft Active Directory

Flexopus integration with Microsoft AD FS The SAML2 protocol provides a simple and secure single sign-on (SSO) solution. Administrators can set up Flexopus as a trusted partner in the AD FS admin console, which allows users to access Flexopus with the same login credentials as in other enterprise systems. This simplifies identity management and increases security. The integration also supports optional group synchronizations, allowing companies to centrally manage access rights and effectively organize user accounts.

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Here is a brief summary of all protocols that can be used in Flexopus SSO:

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Microsoft O-Auth 2.0

The Microsoft 365 OAuth SSO integration from Flexopus allows users to sign in to Flexopus securely and easily using their Microsoft 365 accounts. It uses the OAuth 2.0 protocol and simplifies access through single sign-on (SSO). Administrators can also set up a whitelist to restrict access to specific email domains, which increases security.

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SAML2

The SAML2 SSO integration from Flexopus enables secure authentication using the SAML2 protocol. Users can log in with their corporate credentials, which centrally manages access rights and increases security.

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SCIM

With the SCIM interface you can better automate user management between your Azure AD and Flexopus. This results in several advantages. These include synchronizing user groups, transferring user profiles before logging in for the first time, and automatically archiving and deleting users who have left the company.

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So what are the benefits of Microsoft Office 365 and Flexopus?

The integration of the Flexopus desk sharing app with Microsoft Office 365 enables users to effectively integrate the workplace booking software with your existing Microsoft applications, such as Teams, Outlook and Microsoft Exchange Online. This makes it much easier to manage bookings for workplaces, meeting rooms and parking spaces by allowing users to work seamlessly within their familiar environment. The ability to centrally manage users and ensure secure access via Microsoft Active Directory and Single Sign-On (SSO) increases efficiency and increases security. Flexopus offers synchronization of bookings through Microsoft Graph API and additional security features through OAuth 2.0 and SAML2. Companies benefit from flexible, easy-to-implement and secure solutions that make everyday work easier.

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An overview of the most important Office 365 desk sharing integrations:

• Integrate Flexopus with Microsoft Office 365 (Teams, Outlook, Exchange)
• Single sign-on (SSO) via Microsoft OAuth 2.0 and SAML2
• Central user administration via Microsoft Active Directory
• Support for ad hoc bookings and room management
• Flexopus is available in the Microsoft Store

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In summary, the following can therefore be stated:

1. Flexopus enables seamless integration with Microsoft Office 365 applications.
2. Users can work stations and rooms directly via Teams and Outlook book.
3. Single sign-on (SSO) with Microsoft increases security and simplifies access.
4. Microsoft Active Directory allows central administration of users.
5. Flexopus offers through Microsoft Exchange an automatic synchronization of bookings.
6. Flexopus Technical Support supports integration and problems.