In an ever-changing business world characterised by flexible working models and decentralised teams, efficient resource management is crucial. Flexopus presents the info screens for meeting rooms, an innovative extension that not only takes room management to a new level but also signifies a shift in the strategic planning and organisation of meetings in companies.

About the Flexopus Meeting Room Finder

The Flexopus Meeting Room Finder goes beyond the conventional boundaries of a pure room booking application. At its core, it embodies the vision of not only helping companies optimise room usage but also promoting a more intuitive approach to the entire room planning process.

As a comprehensive tool, it aims to streamline and improve every facet of space management. The central function of the system is to enable organisations to identify available meeting rooms quickly and efficiently. Through an intuitive user interface, users gain real-time insight into the occupancy status of various rooms, facilitating seamless meeting planning and execution.

Integration of info screens

An outstanding feature of the Meeting Room Finder is the integration of info screens customised for meeting rooms. These screens go beyond a simple display of room occupancy and provide a comprehensive overview of all scheduled meetings. Users can therefore head straight for the nearest available room without wasting time on time-consuming searches. The seamless integration and user-friendly design make the meeting room finder an indispensable part of the modern working world.

Flexible use and proactive data protection

Use of the Flexopus meeting room finder is not restricted to specific devices. Various smart TVs can easily call up the display directly in the browser. The system can be activated by simply entering a PIN, which makes configuration quick and easy. Administrators have full control over the management of the conference room boards via the central dashboard. New devices can be easily added or removed as required, allowing flexibility to adapt to changing business requirements. This flexibility ensures that companies can utilise their existing infrastructure without having to make additional investments.

Flexopus takes a proactive approach by adhering to compliance and data protection guidelines. The system deliberately withholds confidential information such as meeting titles and participant names and only displays the host's name. This conscientious approach ensures the safe and secure use of the meeting room finder in organisations of all sizes.

Colour-coded booking display

Bookings can be displayed both in list form, categorised by calendar week, and in an interactive calendar. The colour-coded display of the booking status also increases clarity (GREEN: free, ORANGE: booking starts in 10 minutes, RED: occupied).

Conclusion

Overall, the Flexopus Meeting Room Finder is not only a tool for efficient room planning, but also an investment in the productivity and smooth workflow of companies. This innovative solution not only revolutionises the planning and execution of meetings but also optimises the use of resources in companies. Use Flexopus to organise meetings more efficiently and improve your business processes in the long term. Get in touch with one of our employees for more information!