guest booking & visitor management
Easily manage external visits to your flexible work environment using Flexopus' guest booking. Employees who are expecting guests or external persons can independently and personally book workstations, meeting rooms and parking spaces for third parties.
Create booking for guests
Reservations or bookings for workstations, meeting rooms and parking spaces for guests can be made by any employee. Guests will then receive a personalized email invitation with information about the booking time, property description and floor plan.
Create temporary user profiles
External employees such as freelancers who are with the company for a longer period of time can receive a temporary user profile with an expiration date. With the temporary user profile, regular bookings can be made during the validity period. Temporary user profiles can only be created by administrators.
Overview of guest bookings
In the admin area, all bookings can be viewed via the booking history. Guest bookings are specially marked so that administrators always have an overview of the guest bookings made in Flexopus.
Ad-hoc booking of rooms
Meeting rooms and telephone booths can be booked on site on the display, even by guests. Room bookings are recorded in the system provided there are no conflicts or other reservations. Find out more about our digital signage display solution and the Microsoft Exchange Online connection.
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How does guest booking work?
All you need to book a guest in Flexopus is your name, email address and optionally the reason for your visit. Once this information has been entered, all that remains is to select the respective property and the external person will be informed of the booking by email.
There are many concrete use cases for guest booking. Below we have listed some of the most common use cases. In principle, you can use the function in the same way as your company's internal requirements require.
- Workshops with customers
You would like to organize a workshop with customers in the office. With the guest booking, you reserve suitable objects for your customers and your colleagues can see on the live map in which part of the office the workshop is taking place. - Applicants & Trial work
In addition to customers, applicants are also regularly visiting the company. To ensure that a workstation is available for the trial work, it can be reserved in advance. - Freelancer & other external employees
In agile companies, it is common for freelancers or other external employees to be in the company on a project-related and temporary basis. Here, too, it may be necessary to reserve specific workstations via guest booking.
door signs for room occupancy
