All functions of Flexopus
Flexopus provides you with a range of features for modern workplace management and much more. Manage workstations, meeting rooms and parking spaces in the Hot Desk Booking System and enable your hybrid team to have a simple booking process.
The Hot Desking Solution in Use
Flexopus user functions
With a comprehensive and powerful range of functions on both the user and administrator side, your processes can be presented and supported in the best possible way.
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live occupancy plan
With the live occupancy plan, employees can check in real time whether, how many and which people are currently in the office or when the preferred workstation will be free again.
Calendar Integration for Outlook & Co
Booked items can be easily integrated into the calendars of most providers, such as Outlook, Google, Apple and many more.
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Check-in & Check-out
Bookings that are not used can be automatically cancelled after a certain period of time via check-in and check-out. How to protect your resources.
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Intuitive booking process
To make a booking, only a few steps are necessary. The process is self-explanatory and even colleagues without digital affinity do not need to be trained.
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Interactive map navigation
Temporarily blocked and already booked properties are quickly visible, simplifying the booking process. The zoom function makes it easier to navigate large office spaces.
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Intelligent search function
Users can quickly find out when which team members are in the office and where they are located. Workstations or meeting rooms with specific equipment can also be found in this way.
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Filter by equipment
Employees can search for available properties based on features such as: Filter by “docking station” or “dual monitor” and always find the place that suits your needs.
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multilingualism
The following translations are available: English, German, French, Italian, Spanish, Chinese, Turkish, Russian, Romanian, Hungarian. Others will be implemented for you free of charge upon request.
Personal Profile
Users can enter personal information such as name, position or special characteristics such as "First Aider" deposit. Individual settings for notifications and privacy can also be found here.
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booking reminder
Booking confirmations and booking reminders can optionally be sent by email with or without an iCal attachment. Together with push notifications you will never forget a booking!
Select locations, buildings & floors
Users can only view and book buildings, floors and objects for which they have been authorized. Manage permissions with user groups.
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guest booking
With guest booking, team members can invite external partners to the office and provide them with their own workspace, meeting room and parking space. Ideal for trial work, freelancers, partners and other external persons.
FLEXOPUS IN YOUR WORKFLOW
The seamlessly integrated desk sharing software
With a variety of interfaces and add-ons, Flexopus can be integrated exactly where you want it. Find out how our interfaces take the user experience to a whole new level and help the software achieve maximum acceptance. So that using Flexopus is as easy as opening your emails.
The Hot Desking Solution in Use
admin functions
With a comprehensive and powerful range of functions on both the user and administrator side, your processes can be presented and supported in the best possible way.
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Smart analytics for utilization analysis
All the data that we collect in the Flexopus hot desk booking software is made available to you in processed form in the Smart Analytics Dashboard.
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Advanced rights and role management
Assign different rights that vary from simple booking of objects to access to the backend to administrative tasks such as global administration.
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Single-Sign-On (SSO) login
Connect Flexopus to your identity manager such as: Active Directory, ADFS, Google, Okta, Ping Identity, Google, Akamai, KeyCloak and many more!
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Temporarily blocking objects
Objects can be temporarily excluded from booking. For example, safety distances can be realized or maintenance work can be carried out.
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Make global settings
Customize the booking process, data protection and privacy preferences, notification settings and more to suit your specific needs.
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concierge booking for team members
Thanks to concierge booking, selected people, such as Receptionists or assistants make bookings of properties for other people or guests.
Extensive import and export functions
You have the option of creating new users centrally and time-savingly via CSV import. Furthermore, the booking history can be easily exported at the touch of a button.
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user and booking management
With extensive search and filter functions, users and bookings can be managed easily, clearly and globally. Manual creation or deletion of users or bookings is also supported.
building management
With the Flexopus workplace and room booking system, you can easily manage all your buildings across multiple locations and floors in one central location.
map editor
With the intuitive Flexopus map editor, you can easily edit maps yourself using drag & drop. Objects can be added, removed or moved.
group management
With Flexopus group management, you can map department and group affiliations within your workforce.
FLEXOPUS PLATFORM
Your advantages with Flexopus
Thanks to cloud technology, the Flexopus Hot Desk booking system can be used directly and independently of the end device without the need for installation.
No installation required
Flexopus is a cloud application and can be accessed using a browser.
smartphone, tablet & PC
Flexopus can be used via smartphones, tablets and PCs and is optimized for all common resolutions.
multilingualism
Flexopus is currently available in 10 languages, including Available in German, English, Spanish, French, Hungarian, Russian and Turkish.
Fair Pricing
Flexopus offers a very attractive price-performance ratio. The cost structure is simple and transparent. There are no hidden additional costs.
Maximum data protection
Server location in Germany, no data exchange with third parties without express request, AVVs and more make Flexopus 100% GDPR compliant.
Completely carefree
Sit back. We take care of the installation, the digital preparation of the floor plans and provide support with templates for communication.
Efficient
A powerful yet lean solution with the most important functions for the realization of modern New Work office concepts. Increased efficiency guaranteed.
Modern
The Desk Sharing app was developed with the latest software solutions (PWA, responsive, cloud application, tenant solution) and is therefore state-of-the-art.
Data Driven
Thanks to Smart Analytics, you can better understand your office space and its utilization and optimize it based on data.
Book a non-binding appointment!
Would you like to learn more about Flexopus, features and pricing or arrange a demo call? We will be happy to advise you and find the perfect solution for you.